TERMS FOR BOOKING

Closer To Ltd “The Company” is under no obligation to provide you with an assignment. When offered an assignment the Company will take a verbal acceptance from you as confirmation of the booking. You will then be given a written confirmation; this will include all details of timings, fees, job requirements, venues and uniforms and may include additional terms and conditions which must be adhered to.

Any travel expenses will be included in the total fee unless otherwise stated. If expenses have been separately authorised you must invoice The Company for these with the relevant VAT receipts. All invoices for expenses must reach The Company within 1 month of the assignment ending to ensure payment. The Company will not pay late invoices.

Overtime will be payable to you at the standard rate, at The Company’s discretion, but only if at least half an hour extra has been worked

2. CANCELLATIONS

A verbal acceptance from you as per clause (1) is taken as confirmation of booking. If you do have to cancel a job please notify us immediately to allow us to find a replacement. You will not be paid if you cancel the booking at any stage.

3. ETIQUETTE

Whilst on an assignment there are certain fundamental conduct issues which have to be adhered to. They are as follows:

We require a high standard of professionalism and this should cover all aspects connected with your work. Remember, you are the public face of the brand/ company you are representing and as such should always present yourself and the product to the best of your ability. Enjoy your work and be amiable to the client but do remember that over familiarity can lead to problems and should be avoided.

4. APPEARANCE

First impressions count! Always look your best! When uniforms are provided they must be worn in full. Jewellery must be kept to a minimum for safety reasons – this means stud earrings and wedding or engagement rings only. Females should always wear make-up (natural tones) and have well groomed hair. Males should always be clean shaven and have well groomed hair.

5. TIMINGS

All timings will be stated on your written confirmations and these should be strictly adhered to. We expect you to allow yourself plenty of time to get to venues taking into account traffic jams, train delays and the possibility of getting lost. Always aim to be there at least 15 minutes before your start time. Lateness will not be tolerated and pay maybe deducted at the discretion of the account manager.

6. HOTELS

Accommodation is not provided unless stated on your written confirmation. As clients will all have different budgets we will notify you of allowances on your written confirmation. However all incidentals e.g.: newspapers, phone calls, drinks etc. will be payable by yourselves and should be settled on the morning of departure.

7. PAYMENT

Payment will be made on the 20th   of each month based on time sheets received up to the 1st  of any given month, and will be paid via BACS direct into you bank account. The amount payable will be net of tax and national insurance. The Company will require you to complete a P46 (or P38 in the case of students) from which the Inland Revenue will advise us of a tax code. We are legally obliged to use this code when processing your payment. Pease also ensure you have given us all your bank details when registering to ensure we can pay you on time. The daily rate agreed by the Company will include both holiday and sick pay entitlements.

Closer have the right to withhold payment if you fail to adhere to the terms of your booking, reporting is not completed on time, uniforms and agreed collateral have not been returned by the agreed date.

Closer must receive all agreed expenses with valid receipts within the timescale set on booking or within 1 months of completion of any activity. Failure to comply will result in non payment of any late expenses. 

8. PHOTOGRAPHY

Closer reserve the right to use all campaign photographs and professional model pictures for internal and external communication.

9. COMPANY PROPERTY

At the Company’s request, you will immediately return to the Company or its authorised representatives all property belonging to the Company, including but not limited to, client lists, client files, plans, statistics, documents, records, paper, books, materials and all property of whatsoever nature which may be in your possession or control and which relates in any way to the business or affairs of the company, its clients or any company within the Group. You will not retain any copies, notes or any abridgement of any kind of the above. You acknowledge that failure to comply with this requirement will, at the Company’s sole discretion, entitle the Company to withhold payment of any monies payable to you or to deduct any amount equivalent to the cost of such property from such monies

10. CONFIDENTIAL INFORMATION

Whilst working on behalf of the Company you must not either during your employment or at any time thereafter, other than in the proper course of your duties, use, disclose, publish or help to reveal to any person, firm or company or negligently cause any unauthorised disclosure of any information of a confidential or secret nature which you acquire in course of your employment by the Company concerning the affairs of the business or services of the Company or of any member of The Group or of any third party to whom The Company is under an obligation of confidence, such as suppliers or clients.

B) This clause does not apply to information or knowledge that comes into the public domain, other than as a result of your default.

C) The following are examples of confidential information that must be kept secret, whether or not such information is recorded in documentary form on computer disk or tape. The list neither is nor is intended to be exhaustive or exclusive:

11. DEFINITIONS

In this agreement “Group” refers to the Billington Cartmell Ltd that is to say all companies which are either a subsidiary of, a holding company or another subsidiary of the holding company of, the Company. “Subsidiary” and “holding company” have the meanings given by section 736 of the Companies Act 1985.